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For instance, create a new Color Category called “Unknown Contacts” and assign it the red color.In the bottom section, click on the underlined “category” to select the Color Category you want the message to be assigned to.Press “Yes” to confirm that you want to apply this rule to every message you receive.Don’t select any condition and press the Next button.To Color Categorize all newly received emails from unknown Contacts create the following rule

With this Categorize rule, you can color code emails from known contacts. Press Finish to complete creating the rule.For instance Color Code email from Known Contacts. For instance, create a new Color Category called “Known Contacts” and assign it the green color.In the bottom section, click on the underlined “category” to select theĬolor Category you want the message to be assigned to.Select the action: Assign it to the category category.In the bottom section, click on the underlined “specified” to select your Contacts folder under “Outlook Address Book”.Select the condition: Sender is in specified Address Book.Start from a blank rule: Apply rule on messages I receive.To Color Categorize all newly received emails from known Contacts create the following rule Optionally, with Conditional Formatting, you can highlight or de-emphasize the emails from your known or unknown contacts even more. You can choose whether you want to assign a Color Category to your known or unknown contacts. Yes, this approach is also possible when you use Color Categories. I like the concept of making it more clear which emails are from my contacts and which aren’t but I don’t like to move these emails out of my Inbox as explained in: Move emails from unknown Contacts out of your Inbox folder.Ĭan I highlight emails from my known Contacts in my Inbox folder instead?